Chesterfield (London) 
207 Old Marylebone Road
Tel: +44 (0) 203 771 3853
Fax: +44 (0) 203 771 3856

Residency and Registration in Belgium

The Belgian authorities may be viewed as being very bureaucratic and for the first time IT contractor in Belgium these often seem very unclear and the reason that some of these may apply to you is because you are working at a Belgian enterprise. At Chesterfield Management we will guide you through the processes some of which will be required under the contract with the agency so that they will pay for your services.

You have an automatic right to work and do not need a work permit in Belgium if you have a valid EU17/EFTA or Swiss Passport or national identification card and many of our contractors are in this category. This means you can work without restriction if you hold a passport from ; the United Kingdom, Ireland ,France, Germany, Austria, Italy, Spain, Portugal, , Denmark, Sweden, Finland, Belgium, the Netherlands, Luxemburg, Greece, Cyprus, Malta, Norway, Iceland and Liechtenstein . Nationals of the newer EU member countries such as Czech Republic, Estonia, Hungary, Latvia, Lithuania, Poland, Slovakia and Slovenia, are also entitled to work without restriction.

Restrictions apply for nationals of Bulgaria and Romania who are still required to obtain work permits, and this transitional period in which these restrictions apply, is expected to continue until the 31st of December 2013.

All other nationalities must obtain a work permit in order to be able to take up a contract or employment in Belgium, and with the enlargement of the EU, it has become more difficult to obtain a work permit.

Next on the list is local registration. There are a number of residency and immigration procedures that need to be followed in order that you can handle the various administrative tasks that are part of living and contracting in Belgium. Some countries , such as the UK and Ireland , are very relaxed about registration if you relocate to them but Belgium is more bureaucratic.

Belgium is run at local level by communes (administration communale) and it is through these that many administrative functions are carried out. In total, there are 589 communes or municipalities in Belgium. Having taken up a contract, and upon arriving in Belgium, ideally and if you are on a contract you should notify your presence at the municipality within ten working days of your arrival. You must bring your passport or national identity card, and will receive a document called presence notification. For most people , this is just a formality . Other registrations , such as income and social security registration can only be made once this is done.

If your contract in Belgium in Belgium is for a period in excess of three months, you must apply for registration at the municipality within three months of your arrival. You will need your passport and presence notification document, . The Local Authority will ask you to specify the reason for your stay and if all of the required documents have been presented immediately, or within the allotted time, you will then receive a registration certificate. If the municipality refuses to issue a registration certificate, and if you haven’t presented the required documents in the allotted time, there is a procedure whereby the municipality can issue what is known as an annex twenty, which stipulates that you have an additional month to file the documents required.

To help you we have put together a short list of documents to keep at hand when moving to Belgium

1. Your valid EU/EEA passport or national identity card with an expiry date of not less than 3 months.
2. A photocopy of your birth certificate
3. A photocopy of your marriage certificate, if appropriate.
4. Your academic qualifications and diplomas
5. Financial statements showing that you have sufficient means to cover the first month of your stay, or if necessary, to return to your home country.

To learn more contact us on our office telephone number 0044 (0)2070971385, request a call-back, or click here to email us

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